The City of Helsinki shall apply the following terms to grants that is has granted.
Use of grants
1. The grant may be used only for the purpose mentioned in the grant decision. If the grant decision does not specify the purpose of use, the grant must be used for the purpose mentioned in the application.
2. The recipients of grants must not use grants to benefit their fundraising or to cover expenditures caused by business or investment operations.
Neither must they use the grants to increase their financial assets or other kinds of long-term investments.
The operations of recipients of grants
3. The recipients of grants are required to maintain accounting and auditing procedures as prescribed by law and in a way that enables the City to monitor the use of the grant. The recipients of grants are required to maintain auditing procedures as prescribed by the Finnish Auditing Act.
The recipients of grants are required to carry out an audit even in cases where it is not prescribed in the Auditing Act. In such a case the audit may be conducted also by a so-called lay auditor. The report that is issued after the lay auditor has carried out an audit is called a performance audit report.
4. The recipients of grants are required promptly to let the City of Helsinki know about substantial changes that will affect the use of the grant.
The right to obtain information; oversight
5. The recipients of grants are required to provide the City of Helsinki free of charge with facts that the City deems necessary for reviewing an grant application, for determining the grant and for overseeing its use. The body that has granted the grant is entitled to audit the accounts and the administration of the applicants/recipients of grants and, when necessary, carry out audits concerning other parts of the operations as well.
6. As recipients of grants apply for new grants from the City of Helsinki, the applicants are required to give an account of the use of grants that the City may have granted them previously. The extent of the account must be as required by the City.
Granting and disbursement of grants
7. The prerequisite for granting and disbursement of grants is that there have not occurred any unclarities regarding grants that the City in previous years has granted the applicant.
8. The City is entitled to suspend the disbursement of a grant already granted for the duration of clarifying the matter. The City may do so if it is justified to suspect that the preconditions for a claim for recovery have been met in accordance with paragraph 10 of the grant terms.
9. The City is entitled to settle a collectible receivable by completely or partially offsetting it against a grant that has been granted.
Claim for recovery
10. A grant that has been granted must be returned to the City of Helsinki, if:
a) the grant is being used for other purposes than it was intended for or than it was permitted to be used for;
b) the recipient of the grant has not followed the conditions set down in the grant decision, and the importance of this state of affairs shall be deemed to surpass what is minor;
c) the recipient of the grant has provided false or inadequate information to the City of Helsinki with regard to the grant;
d) the recipient of the grant has not in due time or in a reasonable time since the request provided information mentioned in paragraph 5 or does not cooperate with City as to carrying out an audit;
e) the grant has not been used within the period as set down in the grant decision.
11. The recipient of the grant must promptly and on its own accord make contact with the City of Helsinki to return the grant after having noticed the existence of grounds for a claim for recovery in accordance with the aforementioned paragraph 10. However, in cases where the grounds as mentioned in paragraph 10 have been met, the City of Helsinki is always entitled to demand that the grant be returned.
Contractor's Responsibilities
12. The recipients of grants are required to commit to clarifying their suppliers’ background and to make procurements from responsible suppliers that make good on their obligations towards society.