Arts and culture grants: Operational grants
Arts and culture grants: Operational grantsThis printout is only for previewing the application and cannot be used when applying for a grant
This printout is only for previewing the application and cannot be used when applying for a grant1. Applicant details
Retrieved information
The information has been retrieved from your own profile.
Provide here a community email address that is actively read. Contact requests related to the grant application, such as requests for further clarification and completion, will be sent to the email address.
Email address
Provide the email address to which you want the messages and notifications related to this application to be sent and which is actively read.
Contact person for the application
Contact person
Phone number
Address
Address
If you want to add, delete or change address information, save the application as a draft and go to maintain the address information in your own data.
Account number
Account number
If you want to add, delete or change account number information, save the application as a draft and go to maintain the account number information in your own data.
Persons responsible for operations
Persons responsible for operations
If you want to add, delete or change people, save the application as a draft and go to maintain the people's information in your own data.
2. Grant details
Grant details
The year I’m applying the grant for
Grants
I am applying for a multi-year grant
▢ No
For the four year period 2023-2026 multi-year operational grants can be awarded to Helsinki based cultural operators that belong to the central government subsidies system (VOS) in the fields of performing arts or music. The multi-year grant recipients have been decided at the end of 2022.
The future years that the grant is applied for, or has already been awarded to.
Only fill in the future years of the grant period that you are applying the grant for from here on. Do not include previous years of the same or a previous grant period.
Breakdown of the grant amount applied for each year.
Write per year in the following format: the year: the grant amount
Primary field of art
▢ Film, photography and media
▢ Urban art and culture
▢ Literature
▢ Visual arts and comics
▢ Multidisciplinary art
▢ Museum
▢ Music
▢ Other
▢ Circus
▢ Dance
▢ Theatre
Choose the option that best describes your activities.
Festival or event
▢ No
This refers to a set of programs that is named as a festival or event, and which takes place within a limited timeframe, but is broader in program and duration than a single concert, play etc.
A festival or event includes a variety of programs, such as performances, between which the audience can also change. Festivals or events can be, for example, neighborhood festivals. They are not, for example, performance series or larger projects that are not marketed as a festival or an event. A festival or event can be either a recurring event or a one-off event.
A short description of the project or the activities
The text can be published or used as a presentation as such or in a modified form along with the decision.
Other grants received for the same purpose
List only grants from other instances than the City of Helsinki in the current year and the two previous years before that.
We have received other grants
▢ No
Grant issuer
▢ EU
▢ Other
▢ Foundation
▢ STEA
Issuer's name
Which body has granted the grant (e.g. name of the ministry)
Year
Amount of grant received
Description of intended use
Give a brief description, for what purpose has the grant been granted?
3. Information regarding the organization
Members
Personnel in the previous completed financial year
Spaces for artistic activities
Answer according to the situation at the time of applying.
We own or act as a year-round main tenant for a space for artistic activity
▢ No
Here a space for artistic activity is defined as a space for performances, screenings, or exhibitions, or as a separate space for practising or artistic work. Not an office or a storage space.
4. Activity
Planned activities
Estimated numbers
Answer regarding your own activities during the year that you are applying the grant for. Only include information about physical performances, exhibitions, and workshops, do not include contents that are carried out solely in digital format. In the case of grants by the City of Helsinki, the focus of the activities on Helsinki and Helsinki residents is assessed. For this reason we ask for the volumes for Helsinki and of the entire activities, separately.
Number of days during which the events take place in Helsinki
The dates, in case of festivals and events
The dates, in case of festivals and events
Other central forms of activities
If your activities include other central forms of activities, in addition to performances, screenings, exhibitions, workshops, or other participatory activities that are open to the public, please list them here.
Other central forms of activities
Realized activities
Regarding the previous completed financial year.
Festival or event
▢ No
This refers to a set of programs that is named as a festival or event, and which takes place within a limited timeframe, but is broader in program and duration than a single concert, play etc. A festival or event includes a variety of programs, such as performances, between which the audience can also change. Festivals or events can be, for example, neighborhood festivals. They are not, for example, performance series or larger projects that are not marketed as a festival or an event. A festival or event can be either a recurring event or a one-off event.
Realized numbers
Answer regarding your own activities during the previous completed financial year. Only include information about physical performances, exhibitions, and workshops, do not include contents that are carried out solely in digital format. In the case of grants by the City of Helsinki, the focus of the activities on Helsinki and Helsinki residents is assessed. For this reason, we ask for the volumes separately for Helsinki and of the entire activities, separately.
Number of days during which the events take place in Helsinki
The locations of the public events in Helsinki
Here the public events refer to, for example, performances, screenings, exhibitions, and workshops, or other participatory activities.
5. The basis for the activities
Contents
Describe the artistic starting points and goals of the activities, the level of artistic professionalism, and the position within the field of art.
You may also mention, for example, central awards or other notations.
How are diversity and equality realized and visible in the organizers and the contents? What kinds of actions are taken, and resources and expertise available for this purpose?
Accessibility
How are the activities made as accessible as possible either socially, culturally, in terms of language, economically, physically, regionally, or otherwise? What kinds of actions are taken, and resources and expertise available for this purpose?
How do the activities increase the community spirit and strengthen collaboration and networks? What possibilities do the residents have of participating in the different phases of the activities? What kinds of actions are taken, and resources and expertise available for this purpose?
Who are the target audiences or participants for the activities? How will they be reached, and what expertise is available for working with them?
Operations
Describe the professional level of organizing the activities, and how the operations are organized
How are ecological aspects taken into consideration in organizing the activities? What kinds of actions are taken, and resources and expertise available for this purpose?
Name the central partners, and describe the forms and conditions of each collaboration.
Name a maximum of approximately five partners.
Development
What were the main goals for the previous year and did you reach them?
What means are used for self-assessment and the development of operations?
When you look at your the plans for the upcoming year, what are the main changes in the activities and operations, compared to the previous year?
6. Finances
Planned budget
Regarding the year that the grant is applied for with this application.
The organization belongs to the central government subsidies system (VOS)
▢ No
Select yes, only if you know for sure that your organization receives funding in the form of the central government subsidies. This does not refer to all the grants granted by the state, but to a separate statutory form of funding for a limited group. For art and culture operators the central government subsidies are calculated based on, for example, person-years of work and their unit price or the number of teaching hours of basic arts education.
Planned incomes
Requested grants (€)
Planned state operative subvention (€)
Including the operational grants from the Finnish Film Foundation (SES) and the Funding Centre for Social Welfare and Health Organisations (STEA). Other than operational grants should be included in the other grants.
Other grants (€)
Including other grants from the City of Helsinki.
Private financier (e.g. sponsorship, severance pay, donation) (€)
Access and cancellation fees (€)
Ticket sales etc.
Other income from own operations (€)
Financial funding and interests (€)
Planned expenses
Planned total costs (€)
Other notable input
Is there some other form of valuable input or trade involved in carrying out the activities that is not listed in the budget?
Realized incomes and expenses
Regarding the previous completed financial year. As stated in the financial statements.
The organization belonged to the central government subsidies system (VOS)
▢ No
Select yes, only if you know for sure that your organization received funding in the form of the central government subsidies. This does not refer to all the grants granted by the state, but to a separate statutory form of funding for a limited group. For art and culture operators the central government subsidies are calculated based on, for example, person-years of work and their unit price or the number of teaching hours of basic arts education.
Realized incomes
Operational assistance of the cultural services of the City of Helsinki (€)
The operational grant that was granted for the same operations for the previous completed financial year.
State operating subvention (€)
Including the operational grants from the Finnish Film Foundation (SES) and the Funding Centre for Social Welfare and Health Organisations (STEA). Other than operational grants should be included in the other grants.
Other compensations (€)
Including other grants from the City of Helsinki.
Total income (€)
Include all your incomes in total here, also including the grants from the previous questions.
Realized expenses
Total costs (€)
7. Additional information and attachments
Additional information concerning the application
Additional information
If necessary, you can write additional information or other justifications related to the application.
Attachments
All the attachments listed below must be submitted for the processing of the grant application. The grant application may be rejected if the attachments are not submitted. If any of the attachments is missing, let us know in the Further clarification on attachments section of the application.
Required attachments
For the processing of the grant application, the required attachments are the confirmed attachments approved and signed by the community at its meeting for the previous accounting year and for the operating year for which the grant is being applied for. The attachments concerning the previous accounting year are: the financial statements, the annual report, and the audit or performance audit report. For regular operational grants the attachments for the year for which the grant is being applied for are: the budget and action plan. For multi-year operational grants in turn the following are required: the budget and action plan for the entire grant period.
As a new applicant or when your banking information has changed, you are also required to submit a bank statement or similar document indicating the account holder’s name and the account number in the applicant’s data. As a new applicant or when the rules of your community have changed since your last application, you are also required to submit the rules of your community.
Submission of several attachments as a single file
If you wish, you can submit several attachments as a single file under Financial statements or Budget. In this case, under the other attachment headings, indicate “The attachment has been submitted as a single file or with another application.”
Attachments previously submitted to the City of Helsinki
If the required attachments have already been submitted as attachments to another grant application addressed to the City of Helsinki, the same attachments do not need to be submitted again. In this case, under the submitted attachments, indicate “The attachment has been submitted as a single file or with another application”. The confirmed financial statements, annual report, action plan and budget of the community cannot be different from one application to another.
Please note that you will not be able to open the attachments after you have attached them to the form. You will only see the file name of the attachment.
Although you cannot view the attachments afterwards, the attachments to the form are sent along with the other information on the form to the grant application processor.
Community rules
A new applicant or the rules have changed
Confirmed financial statements (from the previous ended financial year)
The financial statements must contain at least a profit and loss statement and a balance sheet. The association attaches to this point the financial statement approved and signed at the association's member meeting. The entity's accounting period can be a calendar year or another period. In the case of associations, their own rules state what the association's accounting period is.
Confirmed activity report (from the previous completed financial year)
The association attaches to this point the activity report approved at the association's members' meeting. If the activity report is part of the financial statements and you already attached it to the form along with the financial statements, it does not need to be attached here separately. In such a situation, select "The attachment has been submitted as a single file or in connection with another application" for the activity report.
Confirmed account or operational audit report (from the previous completed financial year)
"Attach here a signed account or operational audit report from the entity's previous completed financial year. If the signed account or operational audit report is part of your entity's financial statements and you have already attached it to the form at the financial statements, select in this section "The attachment has been submitted as one file or in connection with another application".
Action plan (for the year for which you apply for a grant, in multi-year cases for the entire grant period, including a plan for the self-assessment tool and the equality and equality plan)
Attach the entire community action plan here. , in multi-year plans for the entire grant period, including a plan for a self-assessment tool and an equality and equality plan)
Budget (for the year for which you apply for a grant, in multi-year cases for the entire grant period)
Budget (for the year for which you are applying for a grant) in multi-year for the entire grant period)