Arts and culture grants: Project grants

This printout is only for previewing the application and cannot be used when applying for a grant

1. Applicant details

Retrieved information

The information has been retrieved from your own profile.

Email

Provide here a community email address that is actively read. Contact requests related to the grant application, such as requests for further clarification and completion, will be sent to the email address.

Email address

 

Provide the email address to which you want the messages and notifications related to this application to be sent and which is actively read.

Contact person for the application

Contact person

 

Phone number

 

Address

Address

 

If you want to add, delete or change address information, save the application as a draft and go to maintain the address information in your own data.

Account number

Account number

 

If you want to add, delete or change account number information, save the application as a draft and go to maintain the account number information in your own data.

Persons responsible for operations

Persons responsible for operations

 

If you want to add, delete or change people, save the application as a draft and go to maintain the people's information in your own data.

2. Grant details

Information regarding the grant

The year I’m applying the grant for

▢ 2025

Grant type

 

Primary field of art

▢ Design and crafts
▢ Film, photography and media
▢ Urban art and culture
▢ Literature
▢ Visual arts and comics
▢ Multidisciplinary art
▢ Museum
▢ Music
▢ Other
▢ Circus
▢ Dance
▢ Theatre

Choose the option that best describes your activities.

Name of the project

 

Choose a name for the project that can be published along with the decision.

Festival or event

▢ Yes
▢ No

This refers to a set of programs that is named as a festival or event, and which takes place within a limited timeframe, but is broader in program and duration than a single concert, play etc.

A festival or event includes a variety of programs, such as performances, between which the audience can also change. Festivals or events can be, for example, neighborhood festivals. They are not, for example, performance series or larger projects that are not marketed as a festival or an event. A festival or event can be either a recurring event or a one-off event.

A short description of the project or the activities

 

The text can be published or used as a presentation as such or in a modified form along with the decision. Max 500 characters.

Other grants awarded for the same purpose

List only grants from other instances than the City of Helsinki in the current year and the two previous years before that.

An affirmative answer opens a further question

We have received other grants

▢ Yes
▢ No

Grant issuer

▢ State
▢ EU
▢ Other
▢ Foundation

Issuer's name

 

Which body has granted the grant (e.g. name of the ministry)

Year

 

Amount of grant granted

 

Description of intended use

 

Give a brief description, for what purpose has the grant been granted?

3. Information regarding the organization

Members

Members

Members

 

Of which residents of Helsinki

 

Organizational members

 

Of which are registered in Helsinki

 

If your organization has members, mark their numbers here.

Personnel in the project that you are applying the grant for

Personnel

Full-time: Persons

 

Full-time: Person years

 

Part-time: Persons

 

Part-time: Person years

 

Volunteers: Persons

 

The personnel includes the personnel on salary, but can also include people working for other forms of compensation, like trade income, or as purchased service. The full-time personnel can include temporary staff if they work full-time. The person year depicts a person’s workload when converted to full-time work. For example, a person that works full-time for 6 months can be counted as 0,5 person years. Similarly, a person that works part-time with 30% workload for a full year can be counted as 0,3 person years. The numbers are viewed as estimates that give a general outline of the workload of the personnel involved in the project.

4. Activities

Estimated numbers

Answer regarding the whole project that you are applying the grant for. Only include information about physical performances, exhibitions, and workshops, do not include contents that are carried out solely in digital format. In the case of grants by the City of Helsinki, the focus of the activities on Helsinki and Helsinki residents is assessed. For this reason we ask for the volumes separately for Helsinki and of the entire activities, separately.

Number of days during which the events take place in Helsinki

 
Number in Helsinki

Performances or screenings

 

Exhibitions

 

Workshops, or other participatory activities

 

Choose which category the activity fits best (performance or screening, exhibition, or workshops or other participatory activities) and only fill in the information in that field. Do not mark the same activity in several different fields.

Number in total

Performances or screenings

 

Exhibitions

 

Workshops, or other participatory activities

 

The number in total should include the numbers in total, both in Finland and possibly internationally. Choose which category the activity fits best (performance or screening, exhibition, or workshops or other participatory activities) and only fill in the information in that field. Do not mark the same activity in several different fields.

Number of visitors in Helsinki

 

Total number of visitors

 
Regarding performances

Premieres

 

A premiere means the first public performance of a completely new and previously unseen piece of work.

Premieres of productions in Helsinki

 

A premiere of a production means the first public performance of the production in question. Fill in the premieres of productions that take place in Helsinki.

The locations of the public events in Helsinki

Here the public events refer to, for example, performances, screenings, exhibitions, and workshops, or other participatory activities.
Location of the first public event in Helsinki

Premise name

 

Postal code

 

City owns the property

▢ Yes
▢ No
Other premises

Premise name

 

Postal code

 

City owns the property

▢ Yes
▢ No

Schedule

The date of the first public event

 

The dates, in case of festivals and events

 

The project begins

 

The project ends

 

Project description

A more comprehensive project description

 

Describe the project in brief, for example, why, what, for whom, how, and what are the goals.

5. The basis for the activities

Contents

Describe the artistic starting points and goals of the activities, the level of artistic professionalism, and the position within the field of art.

 

You may also mention, for example, central awards or other notations.

How are diversity and equality realized and visible in the organizers and the contents? What kinds of actions are taken, and resources and expertise available for this purpose?

 

Accessibility

How are the activities made as accessible as possible either socially, culturally, in terms of language, economically, physically, regionally, or otherwise? What kinds of actions are taken, and resources and expertise available for this purpose?

 

How do the activities increase the community spirit and strengthen collaboration and networks? What possibilities do the residents have of participating in the different phases of the activities? What kinds of actions are taken, and resources and expertise available for this purpose?

 

Who are the target audiences or participants for the activities? How will they be reached, and what expertise is available for working with them?

 

Operations

Describe the professional level of organizing the activities, and how the operations are organized.

 

How are ecological aspects taken into consideration in organizing the activities? What kinds of actions are taken, and resources and expertise available for this purpose?

 

Name the central partners, and describe the forms and conditions of each collaboration.

 

Name a maximum of approximately five partners.

6. Finances

Planned budget

Include all the planned incomes and expenses for the project in the planned budget. In other words, do not list only those expenses that are intended to be covered by the grant you're applying for.

The organization belongs to the central government subsidies system (VOS)

▢ Yes
▢ No

Select yes, only if you know for sure that your organization receives funding in the form of the central government subsidies. This does not refer to all the grants granted by the state, but to a separate statutory form of funding for a limited group. For art and culture operators the central government subsidies are calculated based on, for example, person-years of work and their unit price or the number of teaching hours of basic arts education.

Planned incomes

Requested grants (€)

 

Other grants (€)

 

Including other grants from the City of Helsinki.

Private financier (e.g. sponsorship, severance pay, donation) (€)

 

Access and cancellation fees (€)

 

Ticket sales etc.

Other income from own operations (€)

 

The community's own funding (€)

 

Planned expenses

Salaries and fees for performers and artists (€)

 

Other salaries and fees (production, technology, etc.) (€)

 

Personnel costs from salaries and fees (approx. 30%) (€)

 

Performance fees (€)

 

Compensation for presenting art that is paid in other forms than salary or trade income.

Travel costs (€)

 

Transport costs (€)

 

Technology, equipment rentals and electricity (€)

 

Premise operating costs and rents (€)

 

Information, marketing and printing (€)

 

Cost explanation

 

Amount (€)

 

Other notable input

Is there some other form of valuable input or trade involved in carrying out the activities that is not listed in the budget?

 

7. Additional information and attachments

Additional information concerning the application

Additional information

 

If necessary, you can write additional information or other justifications related to the application.

Attachments

All the attachments listed below must be submitted for the processing of the grant application. The grant application may be rejected if the attachments are not submitted. If any of the attachments is missing, let us know in the Further clarification on attachments section of the application.

Required appendices

For the processing of the grant application, the required attachments are curricula vitae of the members of the working group in the case of a project by art professionals.

As a new applicant or when your banking information has changed, you are also required to submit a bank statement or similar document indicating the account holder's name and the account number in the applicant's my data.

Submission of several appendices as a single file

You can submit several curricula vitae of the members of the working group as separate files in the Other attachment. If you wish, you can also submit several attachments as a single file.

The contents of the attachments cannot be viewed afterwards

Please note that you will not be able to open the attachments after you have attached them to the form. You will only see the file name of the attachment.

Although you cannot view the attachments afterwards, the attachments to the form are sent along with the other information on the form to the grant application processor.

Further clarification on attachments

 

Other attachment