Reporting camp grants for youth activities

The use of the camp grant is reported on the  camp grant report, which is submitted with the same Excel annex that was submitted when applying for the grant. Now, the annex is filled in with the realised data. 

The report is filled in electronically in the city’s grant application e-service. The report is open from 1 September to 31 October 2025.

Check that the dates, hours, participants and locations of the camps are correct. If there are any changes to these compared to your plan or the award criteria for the grant, please briefly explain these changes in the ‘Brief description of the camp’ section of the camp Excel sheet.

Eligible expenses for holiday camp grants are: 

• Transport; material; food; communication; insurance; and rental costs for camps. 

• costs of hiring camp personnel

• statutory and voluntary social contributions and statuory insurance related to the recruitment of camp personnel.

Eligibility criteria

Camp grants can be awarded to Helsinki-based associations that organise camp activities during school holidays and free time. Youth associations, sports clubs, cultural associations, etc. are all eligible for camp grants.

At least four camps must be held during the season. The camps can be overnight camps, day camps or both. An overnight camp must last for at least three consecutive nights, while a day camp must last for at least four consecutive six-hour days. Each camp must be attended by at least eight Helsinki residents aged 7–16 and must be open to all children and young people in Helsinki.

Camps held wholly or partly during school terms are not eligible for camp grants. School holidays include summer, autumn, Christmas, winter, Easter and other similar breaks.

Camp grants are not awarded to central, national or student organisations.
In special cases, the grant may also be awarded to camps that do not meet this criterion.

Grants for camp activities are awarded on the basis of the number of camp days. A camp day is calculated by multiplying the number of participants who are aged 7–16 and living in Helsinki by the duration of the camp. Arrival and departure dates count towards the length of the camp. The grants for overnight and day camps may differ.

We calculate a camp day by multiplying the number of Helsinki residents aged 7–16 who participated by the camp’s length. Grants for overnight and day camps may differ. The number of days is the number of camp days from the beginning to the end of the camp, i.e. arrival and departure days are included.
 

The camp Excel with realised camp data is submitted together with the report in the city’s grant application e-service. 

The cost center statement including the income and expenses of the camps is submitted in connection with the report on the use of the next grant or by the same deadline through the City’s grant services. If no grant is applied for, the financial statement can also be sent to to kansalaistoiminta@hel.fi(Link opens default mail program) or by mail to Partner Unit/Youth Services, P.O. Box 51400, 00099 City of Helsinki. 

The Culture and Leisure Committee’s Youth Sub-committee decides on the holiday camp grant in two parts. The first decision is made in the beginning of the year on the basis of the plans provided in the camp Excel. The second decision is made towards the end of the year in November–December based on the realised camps reported in the Excel file. 

Decision

Both the beginning-of-year and end-of-year grant decisions will be sent to the applicant by post. The Youth Sub-committee’s meeting minutes, which include the decision, are also available on the City of Helsinki's website. 

You cannot view the decisions on the grant application e-service where you completed the application. 

Read more about decision-making on the holiday camp grant page. 

Read more general guidance on grants for youth activities. 

Please contact the planners in the Youth Services Partnership Unit if you have any questions or concerns about youth activity grants.