Responsibility and accessibility criteria

The minimum responsibility and accessibility criteria are part of the eligibility criteria and their fulfilment is a condition for receiving a general grant. Scorable responsibility and accessibility criteria can be used to increase the amount of the general grant.

For each criterion, you can select the option ‘Yes’ or ‘No’. The ‘Yes’ option is selected only for those criteria that will be fulfilled by the association's activities at the time of submission of the application and during the period of use of the grant. For some criteria, you can also select the option ‘Not applicable to our association’. Each criterion marked with ‘Yes’ and ‘Not applicable to our association’ must be verifiable.

It must be possible to verify that the responsibility and accessibility criteria have been met. Each grant recipient will be subject to a periodic, more extensive audit, including monitoring of compliance with responsibility and accessibility criteria. The audit will pay attention to the accuracy of the information provided by the associations.

Minimum criteria for responsibility and accessibility

To be eligible for a general grant, applicants must meet the following minimum criteria for responsibility and accessibility when applying for the grant.

  • HH1 All employees hired by the organisation have written employment contracts. 
  • HH2 All paid employees in the organisation have a designated supervisor. 
  • HH3 Up-to-date information on the organisation can be found in the Finnish Patent and Registration Office’s Information Service of the Finnish Register of Associations or in the Virre information service. 
  • HH4 The organisation's operations, financial management, accounting and auditing of accounts or activities are carried out in accordance with the law. 
  • HH5 The organisation collects data on participants in accordance with data protection legislation. 
  • HH6 The organisation informs participants that their participation data may be shared with the City to monitor the use of the grants. 
  • HH7 The organisation will immediately notify the City of Helsinki Sports Services if serious omissions or violations of any of the minimum criteria for responsibility and accessibility occur in its operations. 
  • HH8 The association has up-to-date statutes. 
  • HH9 The association maintains a list of its members, in which the name and domicile of each member is entered in accordance with the Associations Act. 
  • HH10 The association holds its meetings at the times specified in its statutes.

  • TT1 The organisation checks the criminal records extracts of all employees working with under-18s and all volunteers starting to work with under-18s. The organisation does not tolerate racism, sexual harassment, gender-based harassment or inappropriate behaviour.
  • TT2 Activities in breach of these policies are actively prevented, are always taken seriously and incidents are dealt with without delay. 
  • TT3 The use of nicotine products, alcohol or other intoxicants is not permitted in the organisation's activities for children under 18. The use of these is actively prevented and incidents are dealt with without delay.

  • YT1 The participation of an assistant of a person with a disability in activities organised by the organisation is free of charge.

  • RK1 The use of doping or fitness doping is not permitted in the organisation's activities. Any breaches will be dealt with without delay. 
  • RK2 No manipulation of competition is allowed in the organisation's activities. Any breaches will be dealt with without delay.

Scoring criteria for responsibility and accessibility

The following scoring criteria will accumulate a responsibility and accessibility bonus, which will increase the amount of the operating component of the general grant. For each criterion, the number of responsibility and accessibility points is indicated.

Criterion Scoring
HH11 The association's statutes state that racism, sexual harassment, gender-based harassment or inappropriate behaviour are not permitted in the association's activities. 1
HH12 The association's statutes set out disciplinary measures for breaches of the rules on racism, sexual or gender-based harassment and inappropriate behaviour. 1
HH13 The association has held a development conversation with each head coach and full-time staff member at least once a year. 1
HH14 The members of the association’s Board of Directors have completed an online course on good association governance offered by the Finnish Olympic Committee (Seuran hallinnon verkkokurssi) or an equivalent course. 1
HH15 The duties of the members of the association’s Board of Directors and also of any paid employees are described in writing. 0.5
HH16 The members of the Board of Directors and any hired employees are familiarised with their duties. 0.5

Criterion Scoring
TT4 The association has carried out an anonymous feedback survey on participants within the last two years. This survey reviewed the experiences related to a safe operating environment and potential observations of bullying or other inappropriate behaviour within the association's activities. 2
TT5 The association's paid staff, coaches and instructors have taken the Family Federation of Finland's ‘You are not alone’ online course. 1.5
TT6 The association has a children's sports policy on recreational activities for children and young people, which promotes child-centred and safe recreational activities where the rights and wellbeing of the child are paramount. 1.5
TT7 The association has the principles for a safer space. 1
TT8 The association's principles for a safer space are posted on the association's website, social media channels and/or in the training facilities. 1
TT9 The association has a designated harassment contact person to whom one can report inappropriate behaviour. 1
TT10 The contact channels for the association's harassment contact person are visible on the association's website, social media channels and/or in the training facilities. 1
TT11 The association has a policy and written guidelines for preventing and addressing inappropriate behaviour. 1
TT12 The association's guidelines for the prevention of inappropriate behaviour are available on the association's website, social media channels or in the training facilities. 1
TT13 The association has written rules for the guardians of participants under the age of 20. 1
TT14 The association's groups for participants under the age of 20 have written sets of rules, which were drafted by the groups. 1
TT15 The association's website or social media channels have a link to the ‘You are not alone’ service. 0.5

Criterion Scoring
YT2 The association offers reduced participation fees or subsidies for people to whom the cost of activities is a barrier to participation. 1.5
YT3 In addition to any possible competitive activities, the association organises non-competitive recreational activities, which are easily accessible and reasonably priced and do not require previous experience, long-term commitment, a high level of skill or any special equipment from the participants. 1.5
YT4 The association has a regular training group for adapted physical activity. 1.5
YT5 The association communicates on the matters of accessibility related to its training facilities on its website or social media channels. For example, stairs, surface materials, parking options, gender-segregated and gender-neutral toilets and shower facilities. 1
YT6 The association's paid staff and board members have completed the Ihmisoikeudet urheilussa online training course on human rights in sports by the Finnish League for Human Rights. 1
YT7 The association has a written plan for reaching out to people from gender minorities. The plan includes information on the barriers to participation that people from gender minorities may face and how to develop the activities to facilitate their participation in the association's activities. 1
YT8 The association has a written plan for reaching out to people from foreign backgrounds. The plan includes information on the barriers to participation that people from foreign backgrounds may face and how to develop the activities to better allow them to participate in the association's activities. 1
YT9 The association has a written plan for reaching people with functional difficulties. The plan includes information on what barriers to participation people with functional difficulties may have and how to develop activities to better allow them to participate in the association's activities. 1
YT10 No more than two thirds of the members of the association’s board of directors represent one gender. 1
YT11 One can also participate in the association's sports activities, register and pay invoices in languages other than Finnish or Swedish. 0.5
YT12 Information about multilingual participation opportunities is openly displayed on the association's website or social media channels. 0.5
YT13 If an association offers e.g. reduced fees, subsidies or free places to promote equality among its members, information about these forms of support is openly displayed on the association's website or social media channels. 0.5
YT14 The association communicates its diversity objective (to reach people of different gender, age, ethnicity, disability or sexual orientation and encourage them to participate in the activities) openly on its website or social media channels. 0.5
YT15 Bringing a friend or a companion to the activity when necessary is possible free of charge at least twice a year. 0.5
YT16 The association uses the Finnish Olympic Committee's Sporttihaku search service to market the adapted physical activity it organises. 0.5

Criterion Scoring
YI1 The association has written measures to promote walking and cycling when travelling to and from practice. 2
YI2 The association has written measures to increase the use of public transport and shared transport to and from training, camps and competitions. 1.5
YI3 The association has not flown to events, camps or competitions within Finland during the past year. 1
YI4 The association has a written plan or instructions for sorting waste at events. 1
YI5 The association organises or supports the recycling of equipment. 1
YI6 The instructions and procedures for recycling equipment are openly displayed on the association's website, social media channels or in the training facilities. 0.5

Criterion Scoring
RK3 Every year, the association issues a written recommendation to its coaches, instructors and athletes over 12 years of age and their parents to attend the Fair Win and Clean Win training modules by the Finnish Center for Integrity in Sports FINCIS. 0.5
RK4 There is a link to the ILMO service on the association's website or social media channel. 0.5

Maximum points 40

One responsibility and accessibility point generates 0.5 percentage points of responsibility and accessibility bonus:

Number of responsibility and accessibility points Amount of the responsibility and accessibility bonus for the operational component
0,5 points 0,25 percent
1 point 0,5 percent
1,5 points 0,75 percent
2 points 1 percent
.. ..
40 points 20 percent