The minimum responsibility and accessibility criteria are part of the eligibility criteria and their fulfilment is a condition for receiving a general grant. Scorable responsibility and accessibility criteria can be used to increase the amount of the general grant.
For each criterion, you can select the option ‘Yes’ or ‘No’. The ‘Yes’ option is selected only for those criteria that will be fulfilled by the association's activities at the time of submission of the application and during the period of use of the grant. For some criteria, you can also select the option ‘Not applicable to our association’. The compliance with all scorable criteria must be verifiable.
Minimum criteria for responsibility and accessibility
To be eligible for a general grant, applicants must meet the following minimum criteria for responsibility and accessibility when applying for the grant:
| Criterion | Examples of verification | Additional materials, guidance and examples to support compliance with the criterion |
|---|---|---|
| HH1 All employees hired by the organisation have written employment contracts. | To be verified on request | Information on employment contracts on the Occupational Safety and Health Administration website(Link leads to external service) |
| HH2 All paid employees in the organisation have a designated supervisor. | To be verified on request | - |
| HH3 Up-to-date information on the organisation can be found in the Finnish Patent and Registration Office’s Information Service of the Finnish Register of Associations or in the Virre information service. |
Register extract from the service Minutes from the association’s meetings during the previous financial year |
- |
| HH4 The organisation's operations, financial management, accounting and auditing of accounts or activities are carried out in accordance with the law. | To be verified on request | Materials for associations on the Olympic Committee website (in Finnish)(Link leads to external service) |
| HH5 The organisation collects data on participants in accordance with data protection legislation. | To be verified on request | Materials for associations on the Olympic Committee website (in Finnish)(Link leads to external service) |
| HH6 The organisation informs participants that their participation data may be shared with the City to monitor the use of the grants. | Information provided to participants regarding the disclosure of data, for example a link or screenshot of the registration form or registration service |
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|
| HH7 The organisation will immediately notify the City of Helsinki Sports Services if serious omissions or violations of any of the minimum criteria for responsibility and accessibility occur in its operations. | To be verified on request | - |
| HH8 The association has up-to-date rules. | Statutes of the association | Materials for associations on the Olympic Committee website (in Finnish)(Link leads to external service) |
| HH9 The association maintains a list of its members, in which the name and domicile of each member is entered in accordance with the Associations Act. | To be verified on request | - |
| HH10 The association holds its meetings at the times specified in its rules. | The statutes of the association and the minutes from the association’s meetings during the previous financial year | - |
| Criterion | Examples of verification | Additional materials, guidance and examples to support compliance with the criterion |
|---|---|---|
| TT1 The organisation checks the criminal records of all employees working with persons under 18 and all volunteers starting to work with persons under 18. | The association’s register which contains the checking dates of criminal records and the dates of the records | |
| TT2 The organisation does not tolerate racism, sexual harassment, gender-based harassment or inappropriate behaviour. Activities in breach of these policies are actively prevented, are always taken seriously and incidents are dealt with promptly. |
A free-form description of the prevention and intervention actions The statutes of the association or ground rules document A link to the association’s website or social media channel where the information is available |
- |
| TT3 The use of nicotine products, alcohol or other intoxicants is not permitted in the organisation's activities for children under 18. The use of these is actively prevented and incidents are dealt with without delay. |
A free-form description of the prevention and intervention actions The statutes of the association or ground rules document A link to the association’s website or social media channel where the information is available |
Examples of the substance use rules of associations: Rules on substance use on the Koyama Ry website (in Finnish)(Link leads to external service) |
| Criterion | Examples of verification | Additional materials, guidance and examples to support compliance with the criterion |
|---|---|---|
| YT1 The participation of an assistant of a person with a disability in activities organised by the organisation is free of charge. | A link or screenshot of the information on the association’s website or social media channels. | If a participant requires an interpreter due to a hearing impairment, for example, the interpreter’s access is free of charge. |
| Criterion | Examples of verification | Additional materials, guidance and examples to support compliance with the criterion |
|---|---|---|
| RK1 The use of doping or fitness doping is not permitted in the organisation's activities. Any breaches will be dealt with promptly. | To be verified on request | - |
| RK2 No manipulation of competition is allowed in the organisation’s activities. Any breaches will be dealt with promptly. | To be verified on request | - |
Scoring criteria for responsibility and accessibility
The following scoring criteria will accumulate a responsibility and accessibility bonus, which will increase the amount of the operating component of the general grant. For each criterion, the number of responsibility and accessibility points is indicated.
| Criterion | Scoring | Examples of verification | Additional materials, guidance and examples to support compliance with the criterion |
|---|---|---|---|
| HH11 The association’s rules state that racism, sexual harassment, gender-based harassment or inappropriate behaviour are not permitted in the association’s activities. | 1 | Statutes of the association | Materials for associations on the Olympic Committee website (in Finnish)(Link leads to external service) |
| HH12 The association's rules set out disciplinary measures for breaches of the rules on racism, sexual or gender-based harassment and inappropriate behaviour. | 1 | Statutes of the association | Materials for associations on the Olympic Committee website (in Finnish)(Link leads to external service) |
| HH13 The association has held a performance review with each head coach and full-time staff member at least once a year. | 1 |
A document, minutes, memorandum or similar (such as a list of discussions or a note stating that discussions took place during the year in question) Framework document for development discussions |
- |
| HH14 The members of the association’s Board of Directors have completed an online course on good association governance offered by the Finnish Olympic Committee (Seuran hallinnon verkkokurssi) or an equivalent course. | 1 | The certificates of the training of board members | Online course for the management of an association on the Olympic Committee website (in Finnish)(Link leads to external service) |
| HH15 The duties of the members of the association’s Board of Directors and also of any paid employees are described in writing. | 0,5 | A written description of the content of the duties | - |
| HH16 The members of the Board of Directors and any hired employees are familiarised with their duties. | 0,5 |
A signed document confirming that staff have been briefed on their duties Orientation material Orientation plan |
- |
| Criterion | Scoring | Examples of verification | Additional materials, guidance and examples to support compliance with the criterion |
|---|---|---|---|
|
TT4 The association has carried out an anonymous feedback survey on participants within the last two years. This survey also reviewed the experiences related to a safe operating environment and potential observed cases of bullying or other inappropriate behaviour within the association’s activities. |
2 |
A summary based on the results of the survey Survey announcement and questionnaire |
|
| TT5 The association’s paid staff, coaches and instructors have taken the Family Federation of Finland’s ‘You are not alone’ online course. | 1,5 |
List of those who have attended the training (name and date) An entry in the association’s operational principles stating that the training is required of instructors acting in the association |
Online course on the prevention of violence and harassment in sports clubs (formerly the ‘You are not alone’ online course) |
| TT6 The association has a children's sports policy on recreational activities for children and young people, which promotes child-centred and safe recreational activities where the rights and wellbeing of the child are paramount. | 1,5 |
Document Link to the website |
|
| TT7 The association follows the principles for a safer space. | 1 |
Link Image Document |
The principles for a safer space of the City of Helsinki website of sports and recreation. (Link leads to external service) |
| TT8 The association's principles for a safer space are posted on the association’s website, social media channels and/or in the training facilities. | 1 |
Link Image |
- |
| TT9 The association has a designated harassment contact person to whom you can report inappropriate behaviour. | 1 |
A document mentioning the appointment of the designated harassment contact person Link to the contact channels of the harassment contact person Bulletin on the contact channels |
Further information and materials for the harassment contact person can be found |
| TT10 The contact channels for the association’s harassment contact person are visible on the association’s website, social media channels and/or in the training facilities. | 1 |
Link Image |
- |
| TT11 The association has a policy and written guidelines for preventing and addressing inappropriate behaviour. | 1 |
Link Image Documenti |
Instructions on the prevention of inappropriate behaviour on the website of the Family Federation of Finland’s ‘You Are Not Alone’ service (pdf)(Link leads to external service) |
| TT12 The association's guidelines for the prevention of inappropriate behaviour are available on the association's website, social media channels or in the training facilities. | 1 |
Link Image |
- |
| TT13 The association has written rules for the guardians of participants under the age of 20. | 1 |
Ground rules document Link to the ground rules on the website |
- |
| TT14 The association’s groups for participants under the age of 20 have written sets of rules, which were drafted by the groups. | 1 |
Ground rules document Link |
Materials for associations on the Olympic Committee website (in Finnish)(Link leads to external service) |
| TT15 The association’s website or social media channels have a link to the ‘You are not alone’ service. | 0,5 |
Link to the website Screenshot of a post on a social media channel |
The website of the ‘You are not alone’ service by the Family Federation of Finland (Link leads to external service) |
| Criterion | Scoring | Examples of verification | Additional materials, guidance and examples to support compliance with the criterion |
|---|---|---|---|
| YT2 The association offers reduced participation fees or subsidies for people to whom the cost of activities is a barrier to participation. | 1,5 |
Link to the website Screenshot Document Minutes of the board meeting or decision to grant subsidy Extract of the general ledger or itemised financial statement |
City of Helsinki, Urban Research and Statistics Unit, Studies 2025:1 (in Finnish) |
| YT3 In addition to any possible competitive activities, the association organises non-competitive recreational activities, which are easily accessible and reasonably priced and do not require previous experience, long-term commitment, a high level of skill or any special equipment from the participants | 1,5 |
A free-form description of non-competitive activities. A link to the group’s information on the website Action plan or annual report |
- |
| YT4 The association has a regular training group for adaptive sports. | 1,5 |
A free-form description of the activities A link to the group’s information |
A group that trains regularly has at least 10 training sessions during the calendar year. The UN Convention on the Rights of Persons with Disabilities, CRPD and its optional protocol on the website of the UN Association of Finland (pdf, in Finnish) (Link leads to external service) |
|
YT5 The association communicates on the matters of accessibility related to its training facilities on its website or social media channels, including topics such as stairs, surface materials, parking options, gender-segregated and gender-neutral toilets and shower facilities. |
1 |
Link to the website Screenshot |
|
| YT6 The association's paid staff and board members have attended the Ihmisoikeudet urheilussa online training on human rights in sports by the Finnish League for Human Rights. | 1 |
List of those who have attended the training (name and date) Certificates for those who have completed the training |
Online training course on human rights in sports on the Finnish League for Human Rights’ website (in Finnish) (Link leads to external service) |
| YT7 The association has a written plan for reaching out to people from gender minorities. The plan includes information on the barriers to participation that people from gender minorities may face and how to develop the activities to facilitate their participation in the association’s activities. |
Plan Link to the plan on the website |
The guide published by Seta – LGBTIQ Rights in Finland on LGBTIQA+ people in sports can be downloaded and ordered in Finnish free of charge on the Seta website (Link leads to external service) Seta provides training for those operating in the sports sector on taking rainbow diversity into account and promoting practices which increase participation and safety. You can find more information on the website. |
|
| YT8 The association has a written plan for reaching out to people from foreign backgrounds. The plan includes information on the barriers to participation that people from foreign backgrounds may face and how to develop the activities to better allow them to participate in the association’s activities. | 1 |
Plan Link to the plan on the website |
A Finnish Society of Sport Sciences publication on multilingualism in sports communities in 2024 on the Finnish Society of Sport Sciences website (recommendations: Chapter 8, pages 81–83; (pdf, only available in Finnish) (Link leads to external service) A research project published by the City of Helsinki Urban Research and Statistics Unit on which people participate in supervised activities on the City of Helsinki website (pdf, in Finnish). (Link leads to external service) |
| YT9 The association has a written plan for reaching people with functional limitations. The plan includes information on what barriers to participation people with functional limitations may have and how to develop activities to better allow them to participate in the association’s activities | 1 |
Plan Link to the plan on the website |
Information and support on promoting the participation of people with functional limitations from the Finnish Paralympic Committee’s Open Doors website (in Finnish) (Link leads to external service) Information on mobility and participation in associations for people with functional limitations: A report on the exercise survey for people with functional limitations and the association survey (pdf, in Finnish)(Link leads to external service) |
| YT10 No more than two thirds of the members of the association’s board of directors represent one gender. | 1 | A free-form description of the gender distribution of the board | - |
| YT11 You can also participate in the association’s sports activities, register and pay invoices in languages other than Finnish or Swedish. | 0,5 |
Free-form description Link Screenshot Document |
- |
| YT12 Information about multilingual participation opportunities is openly displayed on the association’s website or social media channels. | 0,5 |
Link Screenshot |
- |
| YT13 For example, if an association offers reduced fees, grants or free places to promote equality among its members, information about these forms of support is openly displayed on the association’s website or social media channels. | 0,5 |
Link Screenshot |
- |
| YT14 The association communicates its diversity objective (to reach people of different gender, age, ethnicity, disability or sexual orientation and encourage them to participate in the activities) openly on its website or social media channels. | 0,5 |
Link Screenshot |
- |
| YT15 Bringing a friend or a companion to the activity when necessary is possible free of charge at least twice a year. | 0,5 |
Free-form description Screenshot Rule Document |
- |
| YT16 The association uses the Finnish Olympic Committee’s Sporttihaku search service to market its adaptive sports activities.Free-form description | 0,5 | Link to the Suomisport sports search service |
Event management on the Suomisport website(Link leads to external service) Sports search on the Suomisport website(Link leads to external service) |
| Criterion | Scoring | Examples of verification | Additional materials, guidance and examples to support compliance with the criterion |
|---|---|---|---|
| YI1 The association has written measures to promote walking and cycling when travelling to and from practice. | 2 |
Document Link |
Materials that support environmental responsibility on the Finnish Olympic Committee’s website (in Finnish)(Link leads to external service) |
| YI2 The association has written measures to increase the use of public transport and shared transport to and from training, camps and competitions. | 1,5 |
Document Link |
- |
| YI3 The association has not flown to events, camps or competitions within Finland during the past year. | 1 | Free-form description | - |
| YI4 The association has a written plan or instructions for sorting waste at events. | 1 |
Document Plan Guidelines Link to the plan on the website |
- |
| YI5 The association organises or supports the recycling of equipment. | 1 |
Free-form description Plan Guidelines Link to the plan on the website |
- |
|
YI6 These instructions and procedures for recycling equipment are openly displayed on the association's website, social media channels or in the training facilities. |
0,5 |
Link to the instructions on the website Screenshot of a post on a social media channel A photo of the instructions in the training facilities |
- |
| Criterion | Scoring | Examples of verification | Additional materials, guidance and examples to support compliance with the criterion |
|---|---|---|---|
| RK3 Every year, the association issues a written recommendation to its coaches, instructors and athletes over the age of 12 and their parents to attend the Fair Win and Clean Win training programmes by the Finnish Center for Integrity in Sports FINCIS. | 0,5 |
A written recommendation and the date it was issued Screenshot of a sent message |
|
| RK4 There is a link to the ILMO service on the association’s website or social media channel. | 0,5 |
Link Screenshot |
The ILMO service on the Finnish Center for Integrity in Sports website(Link leads to external service) |
| Maximum points | 40 |
Kriteerien pisteytys
One responsibility and accessibility point generates 0.5 percentage points of responsibility and accessibility bonus:
| Number of responsibility and accessibility points | Amount of the responsibility and accessibility bonus for the operational component |
|---|---|
| 0,5 points | 0,25 percent |
| 1 point | 0,50 percent |
| 1,5 points | 0,75 percent |
| 2 points | 1 percent |
| 40 points | 20 percent |